In order to provide you more options to cast your vote for this year’s vestry candidates, the vestry is offering the option of advance on-line voting. If you find that circumstances prevent you from attending the annual meeting or your participation in meeting activities prevents you from voting that day, then on-line voting gives you the opportunity to vote in advance of the meeting.
Here are answers to questions you may have.
- How do I obtain a ballot? – E-ballots must be requested in advance by submitting this request form. This form asks for your name, email address, and affirmation that you are qualified voter. When the voting period opens, you will be emailed a voter key from ElectionBuddy that links to your ballot.
- Is my vote secure? – Yes. The voter key is personalized just for you. It may only be used once. In addition, once cast, your vote is separated from your identity, so ElectionBuddy knows you voted, but not who you chose.
- What if I lose the email containing my voter key? – You may send an email to firstname.lastname@example.org and request that your voter key be re-sent to you.
- What if I don’t receive the email with my voter key? – Be sure to check your junk mail folder, in case the email from electionbuddy.com is being held there.
- May I use my tablet or smart phone to vote at the meeting to cast my e-ballot? – No. Only those that requested a voter key by the deadline have the option to place an e-ballot and we need time to collect the votes from ElectionBuddy, so the voting will end the day before the annual meeting. Only paper ballots can be accepted the day of the election.
- May I paper-vote on Election Day to change my mind, if I have already voted electronically? – No. Because once you vote, your e-ballot has been separated from your name. We cannot determine which electronic ballot to invalidate, so we will eliminate your paper ballot to ensure that only one vote is counted per person.
- If I become sick and can’t attend the Annual Meeting, may I request an electronic ballot at the last minute? – Perhaps. Send an email to email@example.com and we will try to accommodate your request. When the election starts there are a limited number of spare ballots. Once those are used up, no more electronic ballots are allowed. Last year we could accommodate all requests.
- May I request an electronic ballot whether I intend to use it or not? – Please don’t. It takes time to register each voter. It causes concern that the key did not arrive when voters do not cast their ballot. It causes needless reminder emails that your ballot has not been cast. Electronic voting is an easy voting method that saves the tellers a lot of time on Election Day. You are encouraged to request and cast your e-ballot as soon as it arrives.
- So tell me again, what are all my voting options? – You may vote in person at the annual meeting. You may cast a paper absentee ballot in the church office before the election. You may cast an electronic ballot by registering your request and casting your e-ballot before the deadline.